Vacation Rental in Aptos (Santa Cruz)
Please read and sign this agreement, then mail or fax it to us at the address below.
Click here for the Word Document version of this contract.

Check In
Check in is at 3pm and check out is at 11am. Early check in or late check out must be arranged in advance and confirmed in writing.

Age Limit
Vacationing students or singles under 25 years of age cannot rent the house unless accompanied by an adult guardian or parent.

No Smoking
No smoking is allowed inside the house. Smoking paraphernalia found inside or on the grounds of the house will incur an additional cleaning fee.

Linen and towel service
Linen and towel service is optional and Guests must request this service at the time of making the reservation. The Owners can provide linens for all the beds and one towel per guest (two if the booking is for a week or longer), hand towels for the bathrooms and kitchen towels. The supplied linens and towels may not be removed from the house. If the Guest chooses to provide their own linens, take note that the house has a California King bed, two queen beds and 3 twin beds.

Guests should bring their own beach towels. Guests will need to provide their own toilet paper and paper towels.

Cleaning
A cleaning fee is collected for each stay. This fee covers normal cleaning only. Excessive cleaning such as mud on the carpets or dirty pots and pans will reduce the amount of the deposit returned to the guest. Guests are expected to clean all dishes and load the dishwasher at the end of their stay.

Basic cleaning supplies, dish soap and soap for the dishwasher are supplied. Bath soap, shampoo and laundry soap are not provided.

No Daily Maid Service
Daily maid service is not included in the rental rate, but can be provided at an additional rate.

Security Deposit
A security deposit is collected for each reservation. After subtracting any damages, the security deposit is returned to the Guest within 4 weeks of their departure date. The Guest is responsible for all accidental and intentional damage caused to the house, including excessive cleaning, plumbing stoppages, missing keys and the payment of fines. Normal wear and tear is not considered damage.

The security deposit is merely a deposit against damages. The Guest agrees to reimburse the Owner for all costs incurred to repair/replace damaged items.

Pets
Quiet, well-behaved pets are welcome with the payment of a $90 pet cleaning fee. Pets are allowed in the house and the back yard has a secure 6' high wooden fence. Aptos beach allows dogs on leash. The cleaning fee is used to deep-clean the house for the comfort of subsequent guests who may have pet allergies. Guests MUST clean up after their pet. The pet cleaning fee only covers cleaning; the Guest agrees to pay for excessive cleaning (like muddy paw prints on the carpets) and all damage caused by their pets.

The Guest must also maintain control of their pets at all times, and NEVER leave pets unattended. Dogs that bark constantly or interfere with our neighbors' right to the quiet enjoyment of their property are NOT welcome.

Occupancy
The rent covers the occupancy of up to nine (9) people, including children and babies. An additional occupancy fee of $10 per guest per night is assessed for any guest over this limit. This fee must be paid before the Guest's arrival date. Maximum occupancy is subject to the house capacity as described below.

Reservations and Payments
The Owners will confirm the reservation once a signed copy of this contract and the payment of 50% of the amount due is received. The balance is due sixty (60) days before the Guest's arrival date. Payment must be made by check; credit cards are not accepted.

If the reservation is made less than sixty (60) days before the Guest's arrival date, the full amount must be paid before the reservation is confirmed.

Falsified Reservations
Any reservation obtained under false pretense will be subject to forfeiture of advance payment and security deposit, and the party will not be permitted to check-in.

Cancellation Policy
The Guest can cancel the reservation at any time. If canceling more than sixty (60) days before the Guest's arrival date, a full refund will be issued less a $125 administration fee. If canceling less than sixty (60) days before the Guest's arrival date but more than fourteen (14) days, a full refund will be issued less a $125 administration fee - but only if the Owners are able to re-rent the days covered by the reservation. If only part of the reserved days are re-rented, the refund will be prorated. If canceling less than fourteen (14) days before the Guest's arrival date the Guest will forfeit all sums paid, except for the security deposit.

Regardless of when the cancellation is made, the security deposit will be fully refunded.

Parking, Phone service and Internet Access
The house has parking spaces for 5 cars, and additional cars can park on the street. Only local telephone calls can be made from the house phone. Calling cards and cell phones are recommended. The house has high-speed DSL Internet access available though wired (Ethernet) and wireless (802.11b/g) connections. No PC is provided. Bring your laptop or PDA if you require Internet access.

Capacity / Disturbances
Guests and all other occupants will be required to vacate the premises and forfeit the rental fee and security deposit for any of the following:
  1. More than 12 people (including children and babies) on the premises at any given time.
  2. More than 9 people staying overnight at the house, without the Guest paying an additional occupancy fee.
  3. Using the premises for any illegal activity including, but not limited to, the possession, serving or consumption of alcoholic beverages by or to persons less than 21 years of age.
  4. Causing damage to the premises rented or to any of the neighboring properties.
  5. Any other acts which interferes with neighbors' right to quiet enjoyment of their property
  6. Pets left unattended on the premises
  7. Violation of the 10:00 PM Santa Cruz County and Aptos Noise Ordinance.
Hold Harmless
The Owners do not assume any liability for loss, damage or injury to persons or their personal property. Neither do the Owners accept liability for any inconvenience arising from any temporary defects or stoppage in supply of water, gas, electricity or plumbing. Nor will the Owners accept liability for any loss or damage caused by weather conditions, natural disasters, acts of God, or other reasons beyond its control.

Additional Terms and Conditions
The undersigned, for himself/herself, his/her heirs, assignors, executors, and administrators, fully releases and discharges the Owner from any and all claims, demands and causes of action by reason of any injury or whatever nature which has or have occurred, or may occur to the Guest, or any of his/her guests as a result of, or in connection with the occupancy of the premises and agrees to hold the Owner free and harmless of any claim or suit arising therefrom. In any action concerning the rights, duties or liabilities of the parties to this agreement, their principals, agents, successors or assignees the prevailing party shall be entitled to recover reasonable attorney fees and costs.

 

GUEST SIGNATURE  __________________________________ DATE ________________

NUMBER OF PEOPLE: ________ (Include children and babies)
ARRIVAL DATE: _________________       CHECK IN: 3pm
DEPARTURE DATE: _________________       CHECK OUT: 11am
PETS:Yes / No
LINENS & TOWELS:Yes / No
OVER 25 YEARS OF AGE:  Yes / No
GUEST ADDRESS:____________________________ (To return deposit to)
____________________________
____________________________
____________________________
  
EMAIL ADDRESS:____________________________
PHONE NUMBER:____________________________
How did you hear about us?_________________________________________

Rental Calculation Worksheet
1. Rental amount __________________
2. $145 Cleaning fee __$145____________
3. Sub Total (add line 1 and line 2) __________________
4. 10% Santa Cruz county hotel tax (line 3 x 0.1) __________________
  
Non-taxable items
5. $80 Linen and towel fee (optional) __$80 / No thanks___
6. $90 Pet cleaning fee (optional) __$90 / No pets_____
7. $10/person/night if more than 9 (Maximum 12) __________________
8. Total Rent (add lines 3 through 7) __________________
  
First Payment (Half of Total Rent)
(Due at time of reservation)
__________________
  
Second Payment (Half of Total Rent) __________________
Add $800 security deposit __$800____________
Second Payment (includes security deposit)
(Due 60 days before arrival)
__________________

Please make the check out to "Jackie Debruin". We don't accept credit cards.
Fax to (206) 666-4257 or mail to: 1211 Johnson Ave, San Jose 95129.
Click here for the Word Document version of this contract.